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Virtual data rooms have become innovative solutions for businesses that have been able to replace the traditional way of storing documents. Now, VDR solutions are used for various tasks and industries. For example, the platform allows the efficient exchange of documents with potential partners, clients, or investors while ensuring security. In addition, data rooms are great for streamlining real estate transactions. One such provider is DocSend. In this article, we’ll look at how DocSend can be useful to the Real Estate industry.

What is a real estate data room?

Real estate professionals need to streamline their due diligence process as well as manage different types of documents. In addition, they need to keep their data secure and be able to work on multiple projects at the same time. A virtual data room for real estate meets this industry’s requirements by offering a fully secure online space to perform document sharing, collaboration, and communication. You’ll be able to access your data from any location and device at all times, just like other authorized users, which helps speed up the closing. VDRs are very convenient and flexible solutions for businesses.

DocSend Spaces – Introduction

DocSend is a flexible and secure virtual data room used in fundraising, board management, investor relations, and real estate transaction processes. This solution is a popular choice of many entrepreneurs worldwide because it meets the two most important requirements of modern business – simplicity, and security. Its interface is not very varied, as the provider has chosen to focus only on the features that you will need. As a result, it’s great for small and medium-sized businesses, and it doesn’t take much of your time to adapt to the platform. Even users with little technology experience can create a data room and start managing it.

The main benefits of DocSend for the Real Estate industry

Taking into consideration the main needs of the Real Estate business, the advantages of DockSend that are most useful for this industry can be highlighted:

• Individualized viewings

Real estate agents work with multiple clients simultaneously, so the ability to personalize a data room can come in handy. For example, you can create a space in your brand’s color or logo to improve visibility. In addition, create separate data rooms for multiple transaction stages, placing different privacy documents in each.

• Intelligent permission management

Document security is a top priority for any company; real estate is no exception. And that’s why real estate agents will appreciate DocSend’s ability to manage the ability to interact with documents. With it, you can restrict document visibility, downloading, printing, and copying and force users to sign the NDA before accessing it. You can also set different passwords on your spaces.

• Page Analytics

Since real estate professionals need to switch between multiple transaction processes constantly, the most important thing for them is to keep these things under control. VDR DocSend lets you see the most detailed information about user activity in documents. For example, you can see what records the user viewed, how much time it took, and each document page. This helps you understand customer engagement with your offering and which information is more valuable to them.

• Duplicate Spaces

Use a ready-made data room template with your logo and other personalized materials to save time organizing due diligence and any different business process.

• Watermarks

Install dynamic watermarks on any document, even media files such as presentations and videos. This will help protect your copyrights and prevent the possibility of data leakage.

If your company has decided to work toward opening up new markets or opening up new services or acquiring another company, you need to get as much value as possible in these endeavors. To do this, you’ll need a clear acquisition strategy. Ideally, it should be part of your broader corporate strategy, and it should also be broken down into several phases. Having an acquisition strategy will ensure that you’re always on a clear path, and in this article, we’ll highlight the 7 main steps you need to take to form a quality acquisition strategy.

Acquisition Mission Statement

Forming such a statement will serve as your point of departure any time you lose the true meaning of your goals. They will help you get back on track, and keep searching for what you’re looking for. When you know exactly what you want, the search is much easier.

Set parameters for the target company

Your mission statement should set parameters for your future target company. For example, if you say in the document that you want to find a company with a specific location, there is no point in looking elsewhere – even if the offer seems tempting. Traditionally, the parameters for targeting a company include:

• The maximum price you are willing to pay to acquire the company
• Targeted income
• Target location
• Target market segment
• Your other individual must have

Set a timeline

Decide on a timeline by which time you want to be done with the acquisition. Of course, a timeline of 2-3 months is unrealistic, it is very important to evaluate the whole picture realistically. If you are planning on acquiring a local company you may need a year, and if you are planning on acquiring overseas, then it will come out to 2-3 years at least. Setting a timeline is very important because it allows the company to set its budget for the next one or two years. It is advisable to break down the entire term into smaller time periods, say 3 months, to gradually reach your goal, for example in the first three months you have to find a target company, another three to integrate after the merger, etc.

Define responsibilities

Once the plan has been formed, you need to start taking action. You should assign tasks and assign responsibility for the acquisition to one of the company’s directors, or a new employee in mergers and acquisitions. They, in turn, should provide you with feedback at a time you set – maybe every week or every month. They should update you on their progress, suitable targets, and market conditions.

As a manager, you can provide them with additional tools to facilitate their task, such as a virtual data room.

Create a targeted search

The search will depend on who has been assigned the responsibility. If you decide to hire an outside specialist for the job, he or she has the best chance of finding the right target for you as quickly as possible because he or she has well-developed connections.

Determine your outreach strategy

Once you’ve found the right target for you, it’s important to make the right contact with them. Sending your offer via email to the company’s customer service team will definitely be inappropriate.

In order for your outreach strategy to succeed you need to:

• Communicate through third parties
• Send a registered letter of interest to the appropriate person in the target company
• Directly contact decision-makers

Strategy meetings before the negotiations

Properly prepare before you begin negotiations with the target company. Discuss with your team the parameters of the deal, how it will be structured, and how the financing will come in.

Private Equity is the term used for investing in companies that are not listed on a stock exchange. It is commonly used to refer to firms that are taken over by other companies and become limited partnerships, as well as simple-to-define investments. The main goal of private equity is to extract maximum value from the target company. According to experts, the private sector will only grow and evolve in the next 3 years, and so to get a better understanding of private equity and the investment industry, in this article you will learn more about the structure of such deals.

Getting Started – Discovery and Teasers

The initial phase involves the discovery and evaluation of investment opportunities. A private equity deal is made through a variety of methods, some of which are networking, equity research, and internal analysis. A teaser is a multi-page document that outlines basic information about a company for sale or private equity investment opportunity. It includes only a description of the company’s services or products and basic financials, without naming the seller.

Signing the NDA

If a private equity firm has expressed interest in the company’s teaser, it must sign an NDA in order for the deal to move forward. Once it is signed, the financial intermediary must also provide investors with a confidential information memorandum. The target company will then be ready to provide confidential information about itself.

Conducting Due Diligence

Initial due diligence is necessary to better understand the target company. During this process, experts gather information about the company and its industry and evaluate its return on investment, determining the organization’s future projections. Often, investment banks are approached during this operation to obtain their opinion of the company.

Investment proposal

At this stage, the investment team draws up an investment proposal and submits it to its committee. The investment committee holds a first-round meeting, during which it may simply update the deal or begin the formal approval process. During this process, the investment team is allowed to spend some amount on consulting and other expenses.

A non-binding letter of intent

The investment team delivers a non-binding letter of intent to the target company. Its content may include the following criteria:

• A purchase price range
• After-acquisition capital structure
• Necessary time to provide a binding offer
• Experience and expertise of the PE firm
• Value creation strategy
• Compatibility with the pitching firm’s management

Further due diligence

This due diligence is more in-depth because the target company provides investors with more confidential documents. This information includes legal data, board reports, financial documents, intellectual property, employee information, and more.

Creating an internal operating model

The operating model is the key distinction between revenues and expenses. It includes key target business factors, which may include:

• Cost of raw materials
• Volume
• Price
• Number of customers
• Renewal rates
• Fixed and variable cost structure

This helps in evaluating the financial performance of the target firm and gives a better idea of the factors that affect the company’s profits.

Preliminary Investment Memorandum

A PIM is a very lengthy document that can be about 40 pages long. It consolidates investment options for the investment committee. The PIM consists of sections such as:

• A summary of all theses, backgrounds, team recommendations, and transaction
• Company overview
• Market and industry overview
• Financial overview
• Risks and key aspects
• Exit details
• Proposed project plan

Final Investment Committee Approval

At this stage, the investment committee creates the FIM – that is, the final investment memorandum. The FIM reviews the due diligence results from the beginning of the PIM, and is sure to discuss the key issues highlighted by the investment committee.

This is followed by the final two steps – sending the final binding application and signing the contract.